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Michael Paul Accountants

Implementing and maintaining accounts software

10th August 2010

For some very small businesses computerised accounts software is not a necessity.  In these cases spreadsheets or even manual records are all that is needed to successfully keep a record of their accounts.  However as a company grows the need for a good accounting software package becomes greater.  Used correctly accounts software vastly improves the speed and accuracy of the accounts operation and produces accurate up to date information at the press of a button.

For many people the thought of implementing and using accounts software is a daunting exercise approached with great trepidation.  Indeed attempting to use accounts software without any proper instruction other than trying to understand the never ending user manual can be a recipe for disaster.  However with a few hours instruction and someone on hand to review the system and be there to answer any queries which arise accounting software becomes an invaluable tool.

M P Accountants are a Northamptonshire accountancy practice with a vast amount of experience implementing and maintaining accounts software for clients.  We always visit our clients to review their current accounting systems and discuss their requirements before suggesting where improvements can be made.  If this involves implementing a computerised accounts package we recommend a suitable package, deal with the implementation and carry out the necessary training of individuals to use the system.  Some people learn faster than others, some only want to know the basics and others want to understand the system in detail.  Some want to simply perform day to day bookkeeping on the system whilst others want to print all kind of reports and management accounts to monitor the ongoing performance of their business.  Whatever our clients requirements we tailor our service to their needs.  Once the system is implemented and the initial training carried out we are then there to offer ongoing support.  Again this is individually tailored to the client.  Some clients like us to visit them on a regular basis to check the system over, others ask us to visit as and when needed and some just contact us with the occasional question.

There are many make of accounting software available on the market.  Generally we recommend Sage but other programs we have worked with include QuickBooks, MYOB, SAP and XAL.

If you are therefore faced with the dilemma of needing to improve your accounting procedures but are afraid to make the move to accounts software  please  contact Paul at M P Accountants for a free initial evaluation of your accounting system and to discuss how improvements can be made and the options of implementing an accounting software package. 

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